The information here is sourced well and enriched with great visual photo and video illustrations. In previous columns, I talked about the need to set some ground rules, but that's just the beginning of the facilitator's role. Make sure that participants come into the session with a crystal-clear idea of what to expect. Suggested “Ground Rules” 1) Be present. Refer to the ground rules at the beginning of each team meeting, during the critique, and during a team intervention. Shares and enforces meeting ground rules with participants. At the meeting itself, as the facilitator, you'll set the scene and ensure that participants are clear about the desired outcome, the agenda, the ground rules and expectations for the event. Rules for Participants • Keep a positive and welcoming attitude. Possible rules or expectations for the facilitator or group leader: Prepares meeting room and makes it physically comfortable. Communicates with respect, and promotes clarity and inclusion. Ground Rules for Facilitators. • Follow the ground rules set by the facilitator. Silence is considered agreement with the decision to be made. Members do not engage in side discussions. Another consideration for positive virtual meetings is to set expectations before the session starts. Ground Rules, also referred to as Operating Norms or Operating Agreements (we’ll use this latter term from now on), form the boundary of a group’s process container. 4. You may prefer to scribble them onto a flip chart as you go. Encouraging all group members to practice active listening is vital for creating an environment where all members of the group feel respected and heard. Such agreements are called: Ground Rules (GR). This facilitation approach uses nine Ground Rules which are based on five core assumptions and values. Repeats may require the ground rule being restated. Ground rules are a short list of expectations to guide how a group works together. Below are six simple ground rules for facilitating in the virtual classroom: 1. The term ground rules was originally used to describe the rules of baseball that teams agreed to use in a particular venue, or grounds. By doing this, you help everyone focus on the task at hand. 2. In class we have talked extensively about facilitator/group ground rules and the group effectiveness model. Prompting: Help prompt, reinforce or clarify already agreed-upon standards or processes. Without having some ground rules, The facilitator is there to guide the process of deriving and checking the group’s ground rules. I’m a facilitator and I work with organizations that want to improve themselves. Some teachers and facilitators who are with a certain group over an extended period of time will bring the list of ground rules (on news print or some other transportable medium) back to the group for every session or class period. Acts as the neutral person. So there you have it – 12 Ground Rules for Successful Strategic Meetings. Participating Facilitator – The facilitator starts out much like a meeting manager, setting the agenda, establishing ground rules, and initiating the discussion. Keep the list of meeting rules as short as possible, while still achieving the objectives. Remember, silence is sacred, too. Suspension usually awaits those that don’t. This short paper is about how organizations can get high results in meetings that are governed by ground rules and led by a facilitator. A little bit of structure will ensure that you get more done. When you find the article helpful, feel free to share it with your friends or colleagues. Set Clear Expectations & Ground Rules Ahead of Time. Although facilitation changes based on the exercise and participating audience, facilitators should ensure they have a thorough understanding of the purpose of the ESK and provide notetakers with guidance on what they should be capturing. [6] Ground rules are the rules of conduct or behavioral guidelines that members of the group agree on before proceeding with their meeting. 5. Single slip-ups can usually be given a pass. A very crucial part in the preparation for your facilitation role is setting the guidelines or “ground rules.” Since the primary function of the facilitator is to ensure smoothness and to make the entire process easy, establishing the ground rules will help in governing the group and the interaction of each participant throughout the course of the activity until the desired objectives are met. But the facilitator also actively engages as a participant in the discussion, frequently offering his own views, giving opinions on topics, and expressing disagreement with various comments. If the rules are too many, it is easier for participants to forget them. Ground rules govern the behavior of people in a meeting. • Stay focused on the topic of the group. Have these ready on a white board and reveal them at the beginning of the workshop. Each attendee will decide whether or not to abide by the Ground Rules, just as professional athletes decide whether or not they will abide by league rules. They then can refer back to the list when they sense that participants are failing to follow one or more of the items. Ground rules are monitored by the whole group, for the group. 2) Everyone is responsible for this space. Design courses that allow learners to interact at least every 3-5 minutes with the platform, with each other, or with the instructor (virtual trainer), thus reducing the participants’ temptation to multi-task. Ground rules—the set of behaviors that group members agree to use in their interactions—are essential for effective groups and teams. They may cover the behavior of the participants, the role and behavior of the facilitator, the methods and process to be used, and the substance of the discussions. Members can disagree with each other. FACILITATOR GUIDE and TIPS. the importance of having ground rules for your group, and some key tips for the facilitator, whoever s/he may be. Those rules were — and still are — necessary for playing baseball fairly across venues that are not exactly the same. Our global team of independent Certified Dare to Lead Facilitators are trained and certified to bring the Dare to Lead research to your organizations. It is up to you but we need rules. 1-630-954-5880 Contact Us Training Calendar. Hello, we provide concise yet detailed articles on "Ground Choices: Meeting Ground Rules For Facilitators" topic. Ground rules for facilitators include making sure to choose a theme before a meeting. Select those that are appropriate to your group’s needs. Members do not interrupt each other. About ground rules. One of the key ways a facilitator does this is by helping groups establish ground rules for an effective process. Set aside distractions. Ground rules for facilitators include making sure to choose a theme before a meeting. [7] They are based on an assumption of equality and fairness. Example Workshop Ground Rules (Principles: Guidelines for Participation) Reference Chapter 6 in Requirements by Collaboration by Ellen Gottesdiener, Addison-Wesley, 2002. 3. They are sometimes called working agreements, guidelines, or expectations. You could say that the foundation for a successful virtual session is created days, even weeks, ahead of time. Ground rules may cover the behavior of the disputants, the role or behavior of any third party (e.g., facilitator or mediator), the methods or process to be used, and/or the substance of the discussions. ... KRISTIN ARNOLD, MBA, CPF, CSP is a high-stakes meeting facilitator and professional panel moderator. Start from a place of belief. Document them and communicate them but manage them and stick to them throughout the workshop. Support groups are a powerful resource for individuals dealing with illnesses or other challenging situations. Create Ground Rules. Display the ground rules so that they’re visible to everyone. Use the ground rules to check on and improve the quality of the group’s interactions. Incorporating something as simple as ground rules at the start of the workshop will help keep the training deliverables on track and maintain a safe and respectful environment for learning. If decision is reached by consensus, then all members act as a united front to support decision. As a facilitator your role is to: Establish ground rules for participation (e.g., raising hand, unmuting, etc.) The facilitator explains ground rules to other members of the group, for example: 1. Here are some best practices on the how to’s of preparing and implementing ground rules into your next training session. • Be present in the moment. Post the ground rules in a prominent place at every meeting. 4) Everyone is invited to speak; it is not a requirement. Skip to content . I’m Tom Romito. Bring all of yourself to the discussion. Facilitator Role. What to do when meeting rules are violated. Techniques » Facilitated workshops » Workshop ground rules. 3) Trust people’s lived experiences. • Participate as you are comfortable; accept that other members may be silent. Ground Rules Synonyms GR … Solicits agenda items two days before meeting. Use ground rules to manage individual and group behavior during meetings and workshops. We know that to have effective group communication, as facilitators we need to make sure the ground rules are being followed and that the parts that make up the effectiveness model are working. And maybe that philosophy should carry over to your strategic meetings. Facilitation dynamics Setting ground rules Often disregarded by those untrained in facilitation, setting ground rules is a key component of the facilitation process especially in meetings convened to discuss difficult problems or for training. Limit the number of ground rules to 12. She’s been facilitating teams of executives and managers in making better decisions and achieving greater results for over 20 years. Facilitators and consultants also improve their effectiveness by using […] (These are in no particular order. While many public organizations use parliamentary procedure as a form of ground rules, such formal rules may not be sufficient or appropriate for guiding public discussion. Use compelling visuals versus text-heavy PowerPoint slides. Part of the series: Running a Business. 2. “drop-in”, there may not be rules regarding regular attendance. GR are the standards of conduct for meetings, brainstorming sessions, trainings, workshops, mediation, arbitration and other forms of consensus building. Facilitators Role Facilitators Role 555 Facilitator Intervention Facilitator Intervention 666 Focus Se Focus Sessionsssionsssions 777 ... technique, series of steps, set of ground rules, or exer-cise that helps the group accomplish its task. At the start of the meeting, and throughout, your role is to use to ensure the meeting keeps progressing towards a successful outcome. Search: Search. If you’re a facilitator or group consultant, you’re not helping a group if you ask them to develop a set of ground rules for working together. Discussions uniquely unfurl based upon the interests and needs of the group members for that particular meeting. Your giving circle should be a place where all members feel their voices and opinions are wanted and valued. When used in consensus building, the list of ground rules is sometimes referred to as a protocol. Together, the Ground Rules, assumptions and values speak to the importance of truly listening to each other, sharing all relevant information; acknowledging and being curious about how other people see things … and many other aspects of working together effectively as a group. Linkedin page opens in new window Twitter page opens in new window YouTube page opens in new window Facebook page opens in new window. Ground Rules: How To . • keep a positive and welcoming attitude meeting rules as short as possible, while still achieving the.., there may not be rules regarding regular attendance or colleagues for facilitating in the virtual classroom: 1 ``... A facilitator ( GR ) you facilitator ground rules the article helpful, feel to. And promotes clarity and inclusion feel respected and heard during a team intervention to choose a theme before meeting. 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